The Villages Woodshop Club


Board of Directors Meeting


Thursday – May 26, 2016


Meeting Called to Order at 7pm


Meeting Adjourned at 8:10pm

Board Members presents: Chairman Bill McGinnis, Directors Alvin Corenblum, Frank Giaccone, Sandy Moraco, Hans Zassenhaus, John Herega, Ed DeHart and Charlie Murray. Not in attendance: Conway Williams


Others in attendance: Harm Borfitz Vice President, Doug Parks Treasurer, Patty Porter Secretary, Dave Adamovich Shop Maintenance, John Herega Safety, Anne Bell Office Admin and Bob Bell Member Merchandise.


Meeting called to order at 7:00pm by Bill McGinnis. The quorum was established based on members present. Motion to approve the April 28,2016 minutes was made by Charlie Murray and second by Frank Giaccone and approved unanimously by all


Membership Reinstatement: Tom Fox came before the Board requesting reinstatement of his membership. Mr. Fox was a member of the club in 2003 until the year 2014, when his membership was terminated for failure to pay annual dues. Mr. Fox reported his pizza restaurant failed in 2014 causing him financial and legal hardship. Mr. Fox confirmed that he is still a Village Resident. Mr. Fox requested that he be able to reestablish his relationship with the club and that the new member initiation fee of $150.00, be waived based on his financial situation and previous long-term membership with the club. Mr. Fox was advised Anne Bell would be in touch with the following day.


Discussion: Board discussed and decided based on Mr. Fox’s financial situation to waive the $150 for new member initiation. Mr. Fox’s membership of 2003 to 2014 is null and void and will not run congruently with his new membership of 2016. A contingency was included stating Mr. Fox is not to use the shop until he has attended Certification Training and Monitor Training prior to his reporting to Monitor Duty.


Action: Board motion by Charlie Murray to waive the $150 initiation fee and to include a requirement to attend Certification and Monitor Duty training and second by Hans Zassenhaus and approved unanimously by all. Anne Bell will notify Mr.Fox of the Board’s decision.


Old Business


Chairman Bill McGinnis acknowledged, for the record, acceptance of Charlie Murray resignation from Board effective June 1, 2016. Charlie was thanked by all for serving on the Board.


Reports


President – Harm Borfitz, Vice President for Jim Spallone, President

This year we’ve added 64 new members of which 12 joined since the last meeting. This past month we’ve had 78 visitors. Thanks to all who gave tours.


Mike Borfitz and her committee are working diligently in creating video’s for the wood club, i.e., training tutorials for equipment-machinery use and safety. Some of these videos are on our website and others will be posted once completed. The history of the wood club video is in the works and will be posted on the website, as well.


We are still monitoring the quality of work of our present Cleaning Company to determine if a new vendor is needed.


We are still working on providing backups for every major function in the shop. There are positions yet to be filled, therefore an ad looking for backup’s is being written and will be posted on the VWC website. Ed DeHart has agreed to backup John Herega in Member Apparel.


The remaining coats/jackets left unclaimed in the front bathroom, have been bagged and will be donated.


Thank you to Rich Bender for filling in for Doug Parks while he was away. Rich now has a greater appreciation of the responsibility of the Treasurer.

Vice President – Harm Borfitz

No report


Treasurer – Doug Parks

Financial Reports: Balance Sheet as of April 30, 2016 – Total Liabilities and Equity $293,445.64. Profit & Loss Budget vs. Actual from January through April 2016 - Net Income $ 7, 808.18, Budget $3, 444.00, Over Budget $4,364.18 and % of Budget is 226.72%.


Discussion: No questions.


Office Administration – Anne Bell

The computers will be up graded to Window’s 10 over the weekend.


Discussion: Anne reminded the Board that July and August are when the Board reviews annual dues.

Other Reports


Safety Committee – John Herega

John continues to work with Bob Matthews for Instructor Certification Training. A member of the Safety Committee has agreed to keep the electronic scrolling sign updated. The Accident and Incident reporting have been updated. The Committee needs to have all non-accident related incidents reported to determine any patterns, frequency and severity issues that need to be addressed. Committee will be re-enforcing the procedure of calling 911 following an accident. Members are to rely on the EMT determination of a member’s ability or inability to drive. Harm will update Dick Besler, Certification Training and Anne Bell, Office Admin on the new Accident and Incident reporting process and procedures.


John Raby member had an incident while working monitor duty and filed a letter of complaint of how a member of the Safety Committee handled the incident. John responded and invited Mr.Raby to attend the safety committee meeting, however he was a no show. A no further action taken.


Shop Administration – Dave Adamovich

Waiting for the cutter head to arrive for the new Shaper machine. Once up and running will complete a training video and will schedule a hands on training for the general membership.


Discussion: Dave is working with Conway Williams concerning the air duct system in the Toy area, as a result he will contact our HVAC System vendor, Donaldson Systems in Tampa, to schedule an evaluation and ask for their recommendations.

Toys – Conway Williams – Provided an email update in his absence

Jo Harlos, who oversees painting, is now back following her wrist surgery. We’ve completed 464 toys for the month and 2902 this year. We shipped 278 toys this month and bringing the 2016 total to 1510 with a donation value of $11,950.00. The Toys on the Square is Monday May 30th. They will take the next three months off selling toys on the Square and return September. Marion County Public Schools sent a request to create a short video on The Toy Department and Mike Borfitz is working their representative Joel Hartley to create this video. The Toy Department has agreed to take over direct distribution from the Shark’s to Belleview Elementary School. Have met with Dave Adamovich concerning the HVAC system and Dave will be scheduling a meeting with the shop’s HVAC expert.

Special Projects – Hans Zasserhaus

Build night scheduled for May 31, 2016 starting at 4pm. In May have sold 164 of premade items. Presently we are not taking in special projects. Completed 63 special projects this month with donations of $1,082.36.


IT – Mike Borfitz: No report


New Business:

Jim Spallone requested cancellation of the August 2016 General meeting. Board discussed and agree to cancel the August General meeting on the contingency the Club will not lose our meeting room at Laurel Manor for remainder of the year.


Action: Jim Spallone to confirm with Laurel Manor we will not lose the meeting room for the remainder of the year and will report back to the Board for final approval.


Bill McGinnis proposed to change Section 4.8 under Section 4 – Board Chairman and Members. This proposal is to change from “three consecutive meetings to two”. The Board found the language of Section 4.8 to be unclear and asked Bill consult with Bob Rosen to clarify this Section and to resubmit his proposal.


Action: Bill to meet with Bob Rosen to concerning the wording of Section 4.8 and his proposal to change.


Bill McGinnis announced the replacement for Charlie Murray’s Board position is Bernie Harkins. Bernie will serve out the remainder of Charlie Murray’s board position. Charlie resigned effective June 1, 2016.


Open Discussion(s) - Charlie Murray asked why the shaper was purchased and Dave Adamovich explained the purchasing rational. Charlie Murray asked if he has to wait until the written procedures for the Ring Master -Lathe are done to teach a class using the Ring Master. John Herega explained the member tasked to write the procedure has been very ill and yes, Charlie has to wait until the procedures are written to teach the class using the Ring Master. Sandy Moraco advised she would not be at the July Board meeting.


Motion to Adjourn: Called by Frank Giaccone and second by Sandy Moraco and unanimously approved by all. Meeting adjourned at 8:10pm.

Next meeting the June23rd at 7:00pm


Meeting minutes scribed by Patty Porter, VWC Secretary on May 30, 2016

Minutes Approved by the Board of Directors on: June 23, 2016