IT Committee Meeting Minutes

March 8, 2016

Present:  Anne Bell, Mike Borfitz, Dick Hartley, Bill Pappas, Jim Spallone, John Scott, Steve Yovan, Hans Zassenhaus

1.  Follow-up on February 9 items

a.  In response to Dick Hartley’s request that the committee members explore “check-in” programs, Steve Yovan reported that nothing looks great.  Dick’s observation was that most of the systems are hotel/motel door systems (electronic doors – proximity or magnetic strips).  Bill Pappas has experience in with these systems.  He and Jim Spallone agreed to check out what is available through ADT, recognizing that that venue may involve a monthly charge.

b.  Bill Pappas spoke with Bob Behrens concerning his request for IT help in the Tool Crib.  Bill will help Bob develop something within Google that will meet Bob’s needs.  (It will not be part of the Access program.) 

2.  New Topics

a.  Financial Program – The Quicken program used for VWC finances does not communicate with the Access program on which the front desk program is based.  However, Doug Parks is looking into a cloud version of Quicken.

b.  The “certification computer” will be replaced with the computer recently freed from the front desk.  John Scott will perform the hardware swap.  As the “certification computer” is also used for member merchandise efforts, John will talk to all users of that computer to assure a smooth transition to the new one.

c.   To help the team members understand the steps needed to transfer Windows documents to website-friendly items for distribution on the website; Hans created a very thorough manual showing the step-by-step process.  It was also his intention to demonstrate the process in real time using a television screen at Mike’s home.  This effort proved to be impossible as the signal from the Wi-Fi was very slow and at times seemed absent.

3.  Next Meeting

The next meeting will take place at the normal time, first Tuesday of each month at 4:30 in the Shop – April 5, 2016.