The Villages Woodworkers Club
Board of Directors Meeting
July 25, 2019
Call to Order
A board of directors meeting of The Village Woodshop was held on July 25, 2019 at 704 Oak Street The Villages, Florida. The meeting was called to order at 7:00 PM and was presided over by Mike Cromwell, Chairman. A quorum was established.
Attendees
Voting members in attendance included:
Harm Borfitz, Mike Cromwell, Judi Meyers, John Warner, Bob Bell, Alvin Corenblum, John Scott, Steve Yovan (on-site) and Glenn Croteau by conference call.
Members not in attendance included:
none
Guests in attendance included:
Doug Parks, Mike Borfitz, Jim Spallone
Non-BOD guest Business
Approval of Previous Minutes
· Motion to approve the minutes of the previous May 23, 2019 meeting made by Harm Borfitz with 2nd by Judi Meyers. Motion carried by voice vote.
Officers’ Reports
Chairman Report was presented by Mike Cromwell:
· Fees and Dues for calendar year 2020
o Initiation Fee – motion made by Bob Bell that initiation fee should be increased to $200 effective on January 1, 2020. 2nd by Glenn Croteau. Motion passed with unanimous voice vote.
§ Discussion on this topic prior to vote clarified that:
· Persons on the waiting list will be notified of change in initiation fee
· Persons on the waiting list will be allowed to join club prior to January 1, 2020 at the existing initiation fee ($150) – NOTE: this will also require payment of the annual dues when joining.
· Joining in this manner will have no impact on the person’s waiting list priority.
o Member Annual Dues – John Warner motioned that dues should remain at the current $55 for the next year; 2nd by Harm Borfitz. Motion passed by voice vote with one decision.
· Soft Shop Opening – Board was presented with concept of a ‘soft shop opening’ where first days (possibly 2 weeks) of the new shops general availability might be devoted to concentrated new member certifications. Presentation recognized that Operations will be responsible for and authorized to manage details of such approach as necessary. John Warner motioned that Board endorse the concept, Steve Yovan 2nd; motion carried by voice vote.
· 2020 Calendar
o Glenn Croteau motioned 2020 Calendar to operate Monday through Saturday, inclusive, with following exceptions: Jan 1st - New Year’s Day, May 25 - Memorial Day, July 4 - Independence Day, Sept 7 - Labor Day, Nov 26 – Thanksgiving, Christmas Eve - Dec 24, Christmas – Dec 25.
§ Harm Borfitz seconded motion which passed by voice vote
o Subsequent motion by Alvin Corenblum made to include Saturday, Dec 26th in the list of closed days to avoid a virtually empty shop and to enable a long-off period; 2nd by Glenn Croteau; motion passed by voice vote.
· Request for early lathe purchases – presented on behalf of John Herega by Steve Yovan. Requests to move purchases forward to provide opportunity to experience new lathes prior to obtaining more units for new shop. John Scott motioned approval of accelerated purchases pending Finance Committee approval, 2nd by Judi Meyers; motion approved by voice vote. NOTE: Finance Committee has given approval.
President’s Report was presented by Mike Borfitz.
· Christmas Party club support – Bob Bell motioned that VWC support Christmas Party dinner cost in manner equal to that of 2018 support; John Warner 2nd; motion carried by voice vote.
· New shop update:
o Appears that TV is willing to scrap idea of interfacing our software w/ Maxgalaxy they use
o In general, TV IT people appear congenial and receptive to cooperative relationship
o Rik Pierce is awaiting final blueprints
Vice President Report was presented by Jim Spallone
· No report.
Treasure Report Provided by Doug Parks
· Doug had to leave meeting before he was given opportunity to present
· Statements included $11,827.13 credit on account 8210 – Capital Purchase Expenditures
o Jim Spallone learned from Doug this relates to depreciation setup.
· Chair failed to seek approval of Financial Report.
Shop Administrator Presented by Glenn Croteau
· No report.
Safety Committee Report
· There was an incident in shop; monitor fell (fainted) and EMT was called. Patient was transported. No additional information available.
Discussion Notes
· Board reviewed requirement for non-exempt members to cover six 4-hour sessions in 2020. Plan developed by Operations calls for each member to identify their 5th and 6th dates which will be noted in office system. If/when members renew/join and find monitor duty-slots full, they will select from these 5th and 6th assignments thereby relieving the burden on original persons.
· Board discussed process for awarding exempt status to volunteers. Consensus is awards should be granted for new year based on current year activity hours (not a change from existing practice).
Main Motions
Announcements
Adjournment
Motion to adjourn by Harm Borfitz, 2nd by Judi Meyers; approved by voice vote.
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SECRETARY APPROVAL: |
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