Handle Monitor NonCompliance Proposal

HANDLE MONITOR NONCOMPLIANCE PROPOSAL

 

Proposal to Handle Noncompliance with Monitor Duties

 

After initiallyjoining the VWC, there are three requirements for retaining membership in the vwc:

1.Residency in the villages

2.Payment of annual dues

3.Performance of twelve hours of service to the club(primarily in the form of three four-hour shifts as a shop monitor)

 

Only those members who perform other necessary duties in critical areas are granted a waiver from performing monitor duties. These waivers are approved by the Board of Directors on an annual  basis.  The  following  proposal  is meant  to deal  with situations where  attempts to avoid performance of the required twelve hours of service.

 

When  those  responsible  for  coordinating  the  monitor  service  program (office  management) detect  a situation  in  which  it  appears  a  member  is  attempting  to avoid mandatory  service, and the member has  not  received  a  waiver  of these  services,  by themselves in a position of not being able to perform the duties available on a timely basis, shall institute  a  consultation  between  the  Office  Manager  and  the  President  Chairman of the Board to determine whether the member needs to be placed on Restriction until the necessary shifts are completed. If there is concurrence, the member shall be restricted from use of the Shop except to perform their required duty and until such duty is completed.

 

On September 30th of the current year, a preliminary determination is to be made of by the office staff management,of all members, to determine who may fall into a category where they are in danger of not meeting the required duty compliance.  A notice shall be sent by the best means  possible  to  inform  these membersof  their  lack  of  performance  and  that  danger of forfeiting their membership unless adequate arrangements are made immediately to overcome this deficit.

 

By December 1st, the list of those members in jeopardy shall be reviewed by theoffice staff management and those remaining in deficit shall be put on restriction pending resolution. A letter shall be sent to the member in jeopardy informing them that they are on restriction until duty obligation is completed.

 

Because  an  adequate  number  of  monitor  duty  opportunities  may  not  be  alternate  service  assignments (necessary  for  the continuing operation  of  the VWC) created  and  made  available.  This  list  shall  be  created by a committee  designated  purpose and appointed by the Chairman of the Board and/or President. If it is not possible to get a monitor duty assignment period, the member shall be able to complete their obligation from such designated opportunities.

 

Any  member  attempting  to  pay  dues  for  the  succeeding  year,  who  falls  category, shall be counseled at the time they pay their dues that they need to make adequate arrangements as soon as possible and prior to December 31st.

 

Unless waived for the previous calendar year by the Board of Directors, a member  must  have their  entire duty  obligation  completed (for  the calendar  year ending  December  31st) by December 31st.  If service duty  isnot  completed  by  that  date,  a  letter shall be sent to the member informing them that their membership has been placed into a termination status for failure  to  comply  with  the  regulation  of  the  VWC.  The  member  shall  be informed action has been initiated in compliance with Section 3.5.2 and 3.5.3 of the By Laws of VWC and that the member shall be allowed to attend the February BOD meeting to rebut the charges as stated in Sections 3.5.4 and 3.5.5. If the member fails to appear at the February BOD meeting the membership shall automatically be revoked.  If the member should appear and has had an opportunityof rebutting the charges,the BOD shall then take a vote to determine if revocation of membership is warranted.

 

 

Passed                                   BOD JULY, 2011

Passed Amended                 ___________

Rejected                                 ___________